6–10 January 2020
Hyatt Regency Orlando,
Orlando, Florida

What to Know On-Site

2019 SciTech Final Program Cover

Weather Forecast 

Getting There

Manchester Grand Hyatt San Diego  
1 Market Place
San Diego, California, USA, 92101 
Tel: +1.619.232.1234

Parking and directions
The Grand Hyatt does not provide shuttle service from the airport.
Estimated taxi fare: $15-20.

When You Arrive

Wi-Fi Internet Access

AIAA provides limited Wi-Fi service for attendees to use while on-site. To keep this service available and optimized for all attendees, please do not download files larger than 2MB, create multiple sessions across multiple devices, or download multiple files in one session. If you receive an error message that an AIAA server is blocking your current IP address, please inform the AIAA Registration Desk.

Network Name: AIAAscitech  
Password: 2019scitech


AIAA Registration is located in the Palm Foyer on the second floor. Hours are as follows:
Sunday, 6 January: 1500-1900 hrs
Monday, 7 January – Thursday, 10 January: 0700-1730 hrs
Friday, 11 January: 0700-1700 hrs
During registration on Sunday, 6 January, there will be a Welcome Lounge available for attendees to network, review the program of events, and plan for the week ahead while enjoying live music from contemporary musician Mike Myrdal!

Mike Myrdal

Registering in advance saves you time and hassle on site. If you register before traveling to the forum, you can print your forum badge by following these easy steps:

  1. Print your registration confirmation which contains your barcode (or you can pull up your confirmation on your smartphone).
  2. Upon arrival, please proceed to AIAA’s Scan and Go stations, and scan your barcode at one of the kiosks. If you don’t have your barcode, you can also find your registration by typing in your name at one of the Scan and Go stations.
  3. Your forum badge will print out in a flash. Please note that new this year, any receptions, lunches, and events requiring a "ticket" for entry that were included in your registration or that you purchased separately, will be listed on the back of your forum badge. There will not be printed tickets.  

Forum App

Download the 2019 AIAA SciTech Forum app to manage your schedule, navigate the forum, and share your experiences. Enter the URL in your device browser to download the free app. 

App Store (Apple devices): http://ativ.me/ep1 
Google Play (Android devices): http://ativ.me/ep2 
For all other devices, get the Web Version: http://ativ.me/aiaamst19

Places to Eat

The Manchester Grand Hyatt San Diego has a host of dining options on-site.

During the Forum

Exposition Hall Hours

Visit the Exposition Hall located in Grand Hall on Lobby Level to network with colleagues and exhibitors. Find out which companies are exhibiting here. Also, drop your business card off at the HUB for a chance at winning one of three gift cards! The Exposition Hall will be open during these hours:

Tuesday, 8 January  

1300-1630 hrs
Opening Reception: 1815-2000 hrs (Proof of Purchase Required)

Wednesday, 9 January  

0845 - 1600 hrs  
1230-1400 hrs Networking Lunch (Proof of Purchase Required)

Thursday, 10 January  

0845 - 1600 hrs

AIAA Publications Pavilion

Come visit us in the AIAA Publications Pavilion in the HUB! Browse the bookstore, have a book signed, and bid on exciting items in the AIAA Foundation Silent Auction.

    Committee Meetings

    Attending AIAA Committee Meetings is an excellent way to discover the important work taking place within the Institute.

    Stay Fit at SciTech

    Stay fit while at SciTech with your fellow attendees!  Join us on Tuesday, 8 January, and Thursday, 10 January, to start your day off with a 1-3 mile jog. Meet by the concierge desk in the Manchester Grand Hyatt San Diego lobby at 0600 hrs. All levels and speeds are welcome!  

    Real-Time Q&A and Polling

    Use the conferences i/o app during the plenary and Forum 360 sessions to ask your questions and participate in polls! Go to aiaa.cnf.io and ask your questions! The app will be available the first day of the forum.

    Twitter Contest

    Ready, Set, Tweet...

    Post on twitter during the conference using the official hashtag #AiaaSciTech and be automatically entered to win. 

    First Place Prize: $100 gift card                                                                                                       
    Second Place Prize: $50 gift card                                                                                                        
    Other prizes: Honorable Mention, Expo Hall Instagram, Video, Best Tweet – Starbucks gift card 

    Twitter Contest Rules

    More Information

    Conference Proceedings

    Proceedings for the forum will be available online. The cost is included in the registration fee where indicated. Online proceedings will be available on 7 January 2019. Attendees who register in advance for the online proceedings will be provided with instructions on how to access them. Information about downloading proceedings is located in the final program.

    Certificate of Attendance

    All attendees will receive a Certificate of Attendance on the last day of the AIAA forum via email. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.

    Technical Presenters and Session Chairs

    Speakers’ Briefing in Session Rooms

    Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day. Speakers’ Briefing schedule is Monday-Friday: 0730-0800 hrs

    Speakers’ Practice

    Speakers who wish to practice their presentations may do so in the Show Office 1 located on the Lobby Level, across from the Exposition Hall. A sign-up sheet will be posted in front of the door. In consideration of others, please limit practice time to 30-minute increments. 

    Session Chair Reports

    All session chairs are asked to complete a session chair report to evaluate their session for future planning purposes, including session topics and room allocations. AIAA has partnered with GoCanvas to provide an electronic Session Chair Report form. You can download the FREE mobile app at gocanvas.com/m. If you do not have a mobile device, enter your report at the session chair report station located on-site near the AIAA registration area. Please submit your session chair report electronically by Friday, 11 January.

    Timing of Presentations

    Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.

    “No Paper, No Podium” and “No Podium, No Paper” Policy

    If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. Also, if the paper is not presented at the forum, it will be withdrawn from the proceedings. It is the responsibility of those whose papers or presentations are accepted to ensure that a representative attends the forum to present in their place if they are not able to attend. These policies are intended to improve the quality of the conference for attendees.

    Technical Paper Support

    If you have any questions about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located near AIAA Registration. Hours of operation will be posted at the desk.


    Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. 

    Dates to Remember

    • Abstract Deadline: 11 Jun 2019
    • Manuscript Deadline: 02 Dec 2019
    • Early Mem Reg Deadline: 16 Dec 2019
    • Cancellation Deadline: 16 Dec 2019

    FAQsContact UsPoliciesMedia